Congratulations on your acceptance to ESCOM12!
We are excited to welcome you to this conference. Your presentation will be recorded and shared with all ESCOM12 delegates. All presentations and recordings will remain online for 60 days after the end of the conference. Only conference attendees will receive the direct link to access conference materials. After the 60-day period, all videos will be deleted by the conference organisers. Remember that since all rights of your presentations belong to you, you are free to download and share your presentation with anyone you want after the conference. Below, we offer general information about presentation modes across all hubs. We strive to provide comprehensive information, but if you do have further questions about the event, please don’t hesitate to contact us at escom12@york.ac.uk.
In-person participation
Welcome to La Plata hub! If you are scheduled to give a talk (regular or as part of a symposium), or if your workshop includes a formal presentation, please ensure you share your slides with us in advance. Poster presenters should submit a 5-minute long recorded presentation along with a PDF copy of their poster. Detailed instructions are provided below.
1.1 Regular Talk
Each talk has a maximum duration of 15 minutes, followed by 5 minutes of Q&A and 5 minutes for speaker transition.
If you don’t have access to Microsoft PowerPoint and would like to use OpenOffice, LibreOffice, or Google Slides to create your slides, save/download your presentation as a “.ppt” or “.pptx” file and ensure that all content is displayed correctly when opened in PowerPoint. Please also make sure your slides do not contain copyrighted audio or video material which YouTube may block. Your PowerPoint slides should have a 16:9 aspect ratio (see this website for more information on how to configure the aspect ratio). We ask that you upload your PowerPoint to Oxford Abstracts no later than Friday the 28th of June 2024 (1pm – UTC). To do so, edit your submission via the platform: please name your file “submission ID_presenter” (e.g., 1_Smith) and upload it where required.
1.2 Poster presentation
We do not have printing facilities available onsite so please come to our hubs with your poster already printed. You will present your poster in a dedicated session. The required dimensions for printing your poster are as follows: standard A0 landscape format measuring 46.81 inches x 33.11 inches high (1189 x 841 mm).
You must upload your poster as a PDF file (max 500 MB) in Oxford Abstracts no later than Friday the 28th of June 2024 (1pm – UTC). To do so please edit your submission on the platform: please name your file “submission ID_presenter” (e.g., 1_Smith) and upload it where required.
You also need to record a 5-minute presentation of your poster, which we will make accessible to all conference participants. Please make sure your recording does not contain copyrighted audio or video material and upload your presentation on YouTube, setting the video’s privacy as “unlisted”. You will then share a copy of the link of your presentation in Oxford Abstracts no later than Friday the 28th of June 2024 (1pm – UTC). To do so edit your submission on the platform and paste the link where required.
Please note that videos must not exceed a maximum duration of 5 minutes. It is your responsibility to ensure that the video is produced with good audio and video quality. Therefore, please carefully review it after uploading it to YouTube.
1.3 Workshop
Workshops at ESCOM12 are 90-minute sessions that provide participants with an interactive and hands-on learning experience on a given topic.
If you are hosting a workshop you must make sure your slides do not contain copyrighted audio or video material which YouTube may block. If you don’t have access to Microsoft PowerPoint and would like to use OpenOffice, LibreOffice, or Google Slides, please save/download your presentation as a “.ppt” or “.pptx” file and ensure that all your content is displayed correctly when opened in PowerPoint. Your PowerPoint slides should have a 16:9 aspect ratio (see this website for more information on how to configure the aspect ratio). We ask that you upload your PowerPoint to Oxford Abstracts no later than Friday the 28th of June 2024 (1pm – UTC). To do so, please edit your submission via the platform: please name your file “submission ID_presenter” (e.g., 1_Smith) and upload it where required.
1.4 Talk in Symposium
Symposia sessions at ESCOM12 are structured as a series of four talks followed by a roundtable discussion, totalling 90 minutes. Each talk is allocated 15 minutes, with an additional 5 minutes for transition between speakers: there will not be any time for questions between each speaker during symposia sessions. The final roundtable session, involving questions from the audience as well, lasts 25 minutes, with an extra 5 minutes allocated for preparing the next session.
If you don’t have access to Microsoft PowerPoint and would like to use OpenOffice, LibreOffice, or Google Slides to create your slides, save/download your presentation as a “.ppt” or “.pptx” file and ensure that all content is displayed correctly when opened in PowerPoint. Please also make sure your slides do not contain copyrighted audio or video material which YouTube may block. Your PowerPoint slides should have a 16:9 aspect ratio (see this website for more information on how to configure the aspect ratio). We ask that you upload your PowerPoint to Oxford Abstracts no later than Friday the 28th of June 2024 (1pm – UTC). To do so, edit your submission via the platform: please name your file “submission ID_presenter” (e.g., 1_Smith) and upload it where required.
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The table below summarises the submission guidelines shared above and indicates what needs to be submitted (‘submission format’) for each type of presentation, the deadline for submission (13:00 UTC time on the 28th June 2024), and the mode of submission for each format:
If you will participate remotely, please go to the ESCOM12 global website for further information: LINK
